|1||The Club shall be known as the Falkirk Stamp & Postcard Club.|
|2||The Club shall have for its object the promotion of the hobbies of stamp and postcard collecting in all their aspects.|
|3||The affairs of the Club shall be managed by a Committee to be elected at the Annual General Meeting. The Committee shall consist of the following Office Bearers: -President, Vice-President, Secretary, Treasurer, Packet Secretary, and up to two ordinary committee members as well as the immediate Past. President. Other appointees, such as the PRO, Congress Delegate and Website Manager and any others who may be required may be elected but are not members of the Committee.
When the number of junior members justifies it, the Committee may co-opt a Junior Member.
The Office Bearers and other Members of the Committee shall hold office for one year and then shall be eligible for re-election either to the Committee or to any other Office.
|4||The Committee shall have the power to co-opt a member to fill any casual vacancies in the Committee.|
|5||The Committee shall prepare and publish a syllabus of the Meetings of the Club for the ensuing year. The syllabus shall be deemed to provide adequate notice for all the regular meetings of the Club, including the Annual General Meeting. Requests for an Extraordinary General Meeting must be made in writing to the Secretary and must be supported by the signature of at least 25% of the full members of the Club. On receipt of such a request, the Secretary shall arrange for a meeting to be held within twenty-one days of receipt of such a request.
The Committee shall have the power to call an Extraordinary General Meeting without the support of the members of the Club.
The Secretary shall give at least seven days’ notice of any such meeting to all full members.
|6||The annual subscription shall be such sum as be determined by the Members at the Annual General Meeting and shall be due on admission and annually thereafter at the start of each session. Any member whose subscription remains unpaid on 1st December shall be debarred from the privileges of membership until it is paid and if it is still unpaid on 1st January, the Committee shall be empowered to delete his or her name from the roll of Members.
The Honorary President(s) may pay the annual subscription at their own discretion.
|7||Membership of the Club shall be open to persons interested in the hobbies who submit written application to the Secretary. The Committee shall have the power to admit such persons to membership. A limit of total membership may be imposed by the Committee from time to time because of the size of the available premises.|
|8||Members who elect to take part in the Packet Section shall be bound by the rules laid down for its operation by the Committee. Alterations and amendments to these Rules may be made by the Committee from time to time and brought into immediate effect. Such changes must be submitted for approval at the next Annual General Meeting.|
|9||The Annual General Meeting of the Club shall be held not later than the last day of May for the purpose of:
– approving the Accounts and Reports for the last year.
– electing the Office Bearers and other Members of the Committee.
– transacting any other competent business.
|10||At all meetings of the Club or of the Committee, the Chairman shall have a substantive vote and, in the event of an equality of votes, he or she shall have in addition a casting vote.|
|11||The Treasurer and Packet Secretary shall keep correct books and accounts showing the financial affairs of the Club and shall submit to the Annual General Meeting a statement for the previous year which has been approved by the Accounts Examiner.|
|12||An Accounts Examiner, preferably not an Office Bearer or Committee Member, shall be appointed at each Annual General Meeting and shall hold office for the ensuing year.|
|13||The Committee shall have the power to suspend from all rights and privileges of Membership for such a period as shall seem fit, any Member whose conduct appears prejudicial to the character, interests or good order of the Club, or who acts in defiance of its Constitution and Rules, or who, being a member of the Packet Section, acts in defiance of the Rules of that Section.|
|14||This Constitution may be altered only at an Annual General Meeting or at an Extraordinary General Meeting convened for that purpose. Any proposals to alter the Constitution must be submitted in writing to the Secretary at least twenty-one days prior to the meeting in question. No alteration shall take effect unless it has been carried by a majority of those present at the Meeting.|
|15||At each Annual General Meeting or Extraordinary Meeting the President shall act as Chairman, failing whom the Vice-President, failing whom another Member of the Committee elected by those present at the meeting.|
|16||The Committee shall have power to confer the title of Honorary President on past or present Members who have made an outstanding contribution to the well-being of the Club.|
|17||In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to nor distributed among the Members of the Club, but shall be given or transferred to a recognised organisation(s) having objects similar to those of the Club, such as the Association of Scottish Philatelic Societies or the Association of British Philatelic Societies.|
|Amended March 2016|